# A&A Staycation Tagaytay — Calendar Sync Guide

## Why Sync Calendars?

When a guest books on Airbnb, that date must automatically block on Booking.com and Agoda (and vice versa). All three platforms support **iCal calendar sync** for free. This prevents double bookings without any manual work.

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## How It Works

Each platform can **export** its calendar as an iCal URL (a web link). You then **import** that URL into the other two platforms. They check the link every 1–3 hours and automatically block any dates that are booked elsewhere.

**You need 6 connections total:**

| Export FROM → | Import INTO → |
|---------------|---------------|
| Airbnb        | Booking.com   |
| Airbnb        | Agoda         |
| Booking.com   | Airbnb        |
| Booking.com   | Agoda         |
| Agoda         | Airbnb        |
| Agoda         | Booking.com   |

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## Step 1: Get Your Export URLs

### Airbnb
1. Go to your **Airbnb Hosting Dashboard**
2. Click your listing → **Availability** → **Calendar**
3. Scroll down to **"Connect calendars"** (or **"Pricing and availability" → "Calendar sync"**)
4. Click **"Export Calendar"**
5. Copy the iCal URL (starts with `https://www.airbnb.com/calendar/ical/...`)
6. Save this URL — you'll paste it into Booking.com and Agoda

### Booking.com
1. Log in to your **Booking.com Extranet**
2. Go to **Rates & Availability** → **Calendar** → **Sync calendars**
3. Under **"Export your calendar"**, copy the iCal URL
4. Save this URL — you'll paste it into Airbnb and Agoda

### Agoda
1. Log in to your **Agoda YCS (Yield Control System)**
2. Go to **Availability** → **Calendar Sync / iCal**
3. Under **"Export"**, copy the iCal link
4. Save this URL — you'll paste it into Airbnb and Booking.com

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## Step 2: Import URLs Into Each Platform

### Import into Airbnb
1. Go to **Availability** → **Calendar** → **Connect calendars**
2. Click **"Import Calendar"**
3. Paste the **Booking.com** iCal URL → Name it "Booking.com" → Save
4. Click **"Import Calendar"** again
5. Paste the **Agoda** iCal URL → Name it "Agoda" → Save

### Import into Booking.com
1. Go to **Rates & Availability** → **Sync calendars**
2. Under **"Import calendar"**, paste the **Airbnb** iCal URL → Name it "Airbnb" → Save
3. Add another import: paste the **Agoda** iCal URL → Name it "Agoda" → Save

### Import into Agoda
1. Go to **Availability** → **Calendar Sync / iCal**
2. Under **"Import"**, paste the **Airbnb** iCal URL → Name it "Airbnb" → Save
3. Add another import: paste the **Booking.com** iCal URL → Name it "Booking.com" → Save

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## Step 3: Sync Your Website Calendar

Your website calendar (`index.html`) reads from **two sources**:

1. **`bookings.json`** — The main file you edit manually
2. **localStorage** — Updated instantly via the Admin Panel (`admin.html`)

### For Direct Bookings (not through Airbnb/Booking.com/Agoda):
1. Open `admin.html` in your browser
2. Click the booked date on the calendar (turns red) or use the date picker
3. Changes appear on the website immediately (via localStorage)
4. Click **"Download bookings.json"** to save a permanent copy
5. Replace the old `bookings.json` file with the downloaded one

### For Platform Bookings:
When a guest books on Airbnb/Booking.com/Agoda:
1. The other two platforms sync automatically (1–3 hours)
2. You should also block the date on your website via `admin.html`
3. This ensures your website calendar stays accurate in real-time

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## Step 4: Handling Cancellations

### On a booking platform:
1. Process the cancellation on the platform
2. The iCal sync will automatically unblock the date on other platforms (within 1–3 hours)
3. Remove the date from your website calendar via `admin.html`

### For a direct booking:
1. Open `admin.html`
2. Click the red (booked) date to unblock it — it turns back to green
3. Download the updated `bookings.json` and replace the old file

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## Quick Reference: Platform Calendar Links

Open these to quickly check or manage each platform's calendar:

- **Airbnb Calendar:** [Open Airbnb](http://bit.ly/47FFUDL) → Go to Calendar
- **Booking.com Extranet:** [Open Booking.com](https://bit.ly/4uuy75O) → Rates & Availability
- **Agoda YCS:** [Open Agoda](https://bit.ly/40EOI9e) → Availability

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## Important Tips

- **Sync delay:** iCal sync takes **1–3 hours**. For same-day bookings, manually block dates on all platforms immediately.
- **Always update your website:** Platform syncs don't update your website calendar. Use `admin.html` to keep it current.
- **Test your sync:** After setup, create a test block on Airbnb. Wait 2–3 hours and check if it appears on Booking.com and Agoda.
- **Re-check monthly:** Occasionally verify all 6 iCal connections are still active. Platforms sometimes reset sync links after updates.
- **Direct bookings:** When someone books directly (via your website or phone), block the dates on ALL platforms manually — direct bookings don't sync automatically.

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## Troubleshooting

| Problem | Solution |
|---------|----------|
| Dates not syncing | Check if the iCal URL is still valid. Re-export and re-import if needed. |
| Double booking happened | Manually cancel the later booking. Block dates on all platforms immediately. |
| Website calendar wrong | Open `admin.html`, correct the dates, download new `bookings.json`. |
| Sync taking too long | Most platforms sync every 1–3 hours. For urgent changes, update each platform manually. |

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## Need Help?

Contact A&A Staycation support:
- Call/Text/Viber: **0915-241-1496** or **0991-379-9252**
- Email: **info.marketinganastaycation@gmail.com**